Faculty Liaison Committee (FLC) Terms of Reference

Department Academic
Approval Date September 14, 2011
Effective Date September 14, 2011


The Faculty Liaison Committee (FLC) is a standing committee of the Program Advisory Council (PAC) consisting of the Academic Chair, the Clinical Liaison Officer, clinical co-coordinators/ (or designates), program faculty, and, where applicable, affiliated university representation to provide a forum for the discussion and improvement of the overall program. The FLC is responsible for, and makes recommendations to, the PAC

The members of the Faculty Liaison Committee have the mandate to support Michener’s Academic Strategy and the Strategic Intent.


The Committee:

  • Advises on content relevance through review of individual course competencies against the overall program competencies and current professional practices and makes recommendations for changes.
  • Makes recommendations on resources that would enrich the students’ learning experience and better prepare them for the clinical environment. Advises on consistency of quality and application of standards across the program through understanding of the total program.
  • Advises on consistency of quality of evaluation methodologies used across the entire program through participation in development, continuous review and recommendations for improvements.
  • Completes tasks assigned by the Program Advisory Council as required to ensure fulfillment of its general terms of reference.
  • Provides annual report to the Program Advisory Council on activities

Our working group contributes to “Best Experience, Best Education” in the following ways:

We Embody Excellence

* We commit to best practice

* We learn from successes and failures

* We give our best

We Transform Lives

* We commit to each other’s success

* We make a difference

* When you grow, we grow

We Lead By Example

* We empower each other

* We are mentors and learners

* We model open and honest communication

* We engage our communities

* We are diverse



  • Clinical co-coordinator(s) from each of the affiliated sites
  • Clinical Liaison Officer
  • Michener program faculty –ex-Officio
  • Academic Chair-ex-Officio
  • Other Ex-Officio members as invited by the Committee


The Officers of the Faculty Liaison Committee shall be:

  • Faculty Liaison Committee Chair
  • Secretary – assigned as per program discussion
  • Past FLC Chair


The Chair and Secretary of these meetings shall be determined by program decision.


The Faculty Liaison Committee Chair shall:

  • Call and chair meetings and conduct any necessary communication, in consultation with the Academic chair (or his/her designate, e.g. Clinical Liaison Officer), on behalf of the Committee.
  • Prepare agendas in consultation with the Academic Chair and the Clinical Liaison Officer.

In the absence of the FLC Chair, the past-Chair assumes the duties of the Chair.

The Secretary shall:

  • Record and provide minutes of the meeting to the FLC Chair, the Academic Chair, and the Clinical Liaison Officer for review



Each member in attendance at the meeting, except the FLC Chair and the ex-officio members will have one vote (see under “membership”). No proxy votes shall be accepted. The FLC Chair will vote only in the event of a tie. Fifty percent (50%) of the voting members must be in attendance for a meeting to be official.



The FLC shall meet twice a year, once in the Fall and once in the Spring. The Committee may meet more than twice a year, if necessary. Four weeks’ notice of the scheduling of a meeting shall be given.


Partially open, e.g. dependent upon topic


Prior to distribution, meeting minutes will be reviewed by the FLC Chair, the Academic Chair and the Clinical Liaison Officer. Meeting minutes should then be distributed by the Clinical Liaison Officer to all committee members and invited guests.


The purpose of the Faculty Liaison Committee is to provide feedback on program competencies and ensure they reflect current professional practice.

Revision History

Date Reviewer Change(s) made
April 2011 Pinar Peacock Document created
June 2011

Sydney Redpath

Christina Tsui

Document revised
June 2011 Academic Chairs Document reviewed with minor changes
September 14, 2011 AAC Committee Document approved
September 2014 Academic Chairs Minor changes to improve clarity – no approval required