Faculty and Staff Professional Credentials Policy

HR-12 Faculty and Staff Professional Credentials Policy
Department	Human Resources
Creation Date	August 31, 2012
Approval Date	January 30, 2014
Effective Date	January 30, 2014

Organizational Scope

This policy shall apply to all faculty and staff members.

Purpose

The purpose of this policy is to ensure all faculty and staff members hold and maintain the appropriate professional credentials for the position in which they are hired at all times during their employment with Michener.

Definitions

Credentials

A generic term for licensure, certification, and registration.

Professional Credentials

Licensure from relevant regulatory college and/or certification from the relevant professional association.

Primary Credential

The license or certificate of registration which allows you to practice as a clinician (i.e. CMRTO license, certificate from a national registration body e.g. the Canadian Association of Registered Diagnostic Ultrasound Professionals, etc.).

Secondary qualifications

Additional qualifications which may be either preferred or required to work in a specific area of practice. (e.g. Certified Pulmonary Function Technologist, etc.).

Policy

All faculty and staff members must hold and maintain the professional credentials (primary and secondary) required for their position at all times during their employment. For regulated professions, faculty or staff members must be in good standing with their respective regulatory college.  For non-regulated professions, faculty or staff members must be in good standing with the organization bestowing the credential or the organization the member should belong to as a recognized practising professional.

New Hires or New Position

The Human Resources Department will confirm the professional credentials, including proof of registration in good standing with the appropriate regulating or credential body, prior to extending an offer of employment to a prospective faculty or staff member. Any current faculty or staff member moving into a new position must provide the position’s required professional credentials, including proof of registration in good standing with the appropriate regulating or credential body, prior to moving into the new position.  A prospective or current faculty or staff member’s professional credentials will be confirmed directly with the issuing body (i.e. the regulatory or credentialing body).

Annual Review

It is the professional responsibility of a faculty or staff member to annually submit their continued proof of registration, in good standing, with the appropriate regulating or credentialing body. The Human Resources Department, in collaboration with the appropriate Chair/Manager, will conduct annual audits to verify faculty or staff members’ professional credentials and proof of registration, in good standing, is maintained with their regulating or credentialing body.

Returning from Leave of Absence

A faculty or staff member must submit to the Human Resources Department proof the required professional credentials are current prior to returning from a leave of absence. The Human Resources Department will confirm the faculty or staff member’s professional credentials with the appropriate issuing body prior to the faculty or staff member returning from their leave of absence.

Change in Registration Status or Class of Licence

A faculty or staff member has a professional responsibility to inform the Human Resources Department immediately of any change in the status or conditions on their certificate of registration including, but not limited to, any terms, conditions, or limitations which may exist on their licence to practice. The obligation to notify the Human Resources Department includes when a faculty or staff member initiates or volunteers to change their class of licence or status of registration.

Failure to Comply

The Human Resources Department will immediately inform the appropriate Chair/Manager of a faculty or staff member who did not renew their registration within the time frames set by their regulating or credentialing body or failed to advise of a change in their status or conditions on their registration including, but not limited to, any terms, conditions, or limitations which may exist on their licence to practice. The Chair/Manager will schedule a meeting with the faculty or staff member to discuss the situation and the employment consequences that will be imposed until proof of good standing is submitted and verified.

References

Profession-specific acts

Registration guidelines from each respective regulatory or credentialing body

Revision History