Grading Policy and Procedure

Grading Policy and Procedure
Approval DateJune 15, 2016
Effective DateSeptember 6, 2016

Organizational Scope

All students who enroll into any course offered by the Michener Institute will be subject to the Grading Policy. Final marks assigned to each student will determine the level of success by that student. While the policy is institutional in nature, specific controls such as a course pass mark may be determined at the program level.


This policy explains and defines student grades. It also outlines the impact of the grades on the success or the failure of students. The Michener Institute’s grading system stands alone and does not rely on, or interact with, other colleges or universities providing input. The grading system also identifies exceptions to established policy.


Final grades for each course are expressed as a numerical and letter grade and as a grade point, or a pass/fail grade. Grades are not released to students who have not fully paid the required tuition/residence fees, owe money to Michener (including fines owed to the LRC), or who have not returned Michener equipment or resources.

All final grades are reviewed and approved by the Promotions Review Committee (PRC).

All final grades are submitted to the Office of the Registrar who issue grade reports. Final grades are unofficial until they are posted by the Registrar.

A student may be provided an opportunity to improve a failing grade through an examination rewrite, extension of a clinical phase, or some other evaluation procedure. A supplemental passing grade is the minimum pass for a course.


Course grades will be submitted to the Office of the Registrar by the program using “Final Grade PRC” form. Grades will be submitted as outlined in Program Review Committee Terms of Reference. The Program Communications Liaison (PCL) or designate will inform a student who receives a failing grade in a course within one working day of receipt of final grades by the Office of the Registrar.

A student who passes a supplemental examination that constitutes the sole grade for a course will receive a final grade of SP, with an associated grade point of 1.70 in the course. The passing grade for a supplemental examination will normally be 60%. Some supplemental evaluations may be for a portion of a final grade. In such cases, the final grade is calculated by including other term evaluations and noted on the transcript as the calculated mark, followed by (S).

The final grade awarded for a course in which a failed supplemental examination was written will be SF (0.00 grade point).

The final marks achieved for each course are entered onto the student’s record in the Office of the Registrar. The Office of the Registrar prepares individual student grade reports showing achievement by course. The grade report is not an official transcript. The grade report is posted on Michener Self-Service accessible via the Student Portal.

It is the student’s responsibility to discuss any discrepancy regarding final marks with the course professor immediately upon receipt of the marks. If the student and professor are not able to resolve the disputed course grade, the student may appeal the grade via the Academic Appeal Process.

Supplemental privileges are awarded at the discretion of the Promotions Review Committee. Students may appeal the decision to not grant supplemental privileges via the Appeal process. An “SP” is awarded for successful completion of clinical supplemental activity.

Successful completion of supplemental activity for theoretical courses will be awarded the minimum pass grade for the course, followed by an “S.” A grade of “SF” will be assigned as a course grade based on supplemental activity resulting in a failing grade.

Requirements for Graduation:

A student owing fees or other debts to Michener is neither eligible to graduate, nor access the unofficial transcript, and will not be issued an official transcript.

A student must pass all courses with at least 60% or the minimum pass mark indicated on the course outline, receive a “Pass” in all clinical placements/rotations, satisfy the 50% residency requirement, and have paid all monies owing to Michener.

At least fifty percent of a student’s program credits must be completed at Michener to graduate.


Distinction Standing – a graduate with a cumulative grade point average of 3.70 (80%) or greater, who has had no supplemental activity in courses, and who has received a “Pass” without extensions or supplemental activity in all clinical courses will be awarded Distinction standing upon graduation.

Grading Scale –

Alpha Grade Percent Grade Grade point Standing
   A+ 90-100    4.0 Exceptional
   A 85-89    4.0 Excellent
   A- 80-84    3.7 Excellent
   B+ 77-79    3.3 Very Good
   B 73-76    3.0 Very Good
   B- 70-72    2.7 Good
   C+ 67-69    2.3 Good
   C 63-66    2.0 Satisfactory
   C- 60-62    1.7 Marginal Pass
   D+ 57-59    1.3 Fail
   D 53-56    1.0 Fail
   D- 50-52    0.7 Fail
   F 0-49    0.0 Fail

Other Grading Notations –

Withdrawal with academic penalty (WF):

A student who withdraws from the program after the midpoint of the academic session will receive a failing grade of “WF” for the courses in which the student was enrolled. A grade point of 0.00 will be assigned for each of these courses.

Withdrawal without academic penalty (W):

A student may withdraw from the program without academic penalty prior to the midpoint of the academic session.

Course equivalency (EQV):

Course equivalency granted based on equivalent course work, with a minimum grade of 60%, completed at a recognized institution; course challenge examination; or prior learning assessment. Application for course equivalency must be made to the Office of the Registrar prior to the second week of the session in which the course is offered.

Supplemental (S/SP) or (SF):

A student may be given an opportunity to improve a failing grade through an examination rewrite, extension of a clinical phase, or some other evaluation procedure. A student who is permitted supplemental activity will have his/her final grade recalculated based on the mark for that supplemental activity. A grade of “SP” or a numerical value followed by “S” will be assigned based on supplemental activity resulting in a passing grade. A grade of “SF” will be assigned based on supplemental activity resulting in a failing grade.

Incomplete (INC):

A grade of “INC” is assigned for a course when the session work or final examination is not completed, based on documented unavoidable cause. This grade will be replaced with a grade based on course work completed to date after 30 days unless the student submits a written request and is granted permission to extend completion of the course. The student and Academic Chair will determine the conditions for clearing the “INC” grade.

Aegrotat standing (AEG):

A final grade of “AEG” may be awarded based on course activity completed to date and documentation supporting exceptional circumstances. Aegrotat standing is a pass standing without an associated final grade.

Audit status (AUD):

A standing of AUD will be assigned for a student who audits a course. No formal evalu­ation will be given for audited courses.

Associated Documentation

Revision History

Date Reviewer Change(s) Made Policy Location(s)
August 15, 2011 Sydney Redpath document revised
June 1, 2016 Roni Srdic Removal of reference to ensuring accuracy of grades as a PRC function