Graduation Policy (new for Sept 2015)

AC-POL-036
Graduation Policy (new for Sept 2015)
DepartmentAcademic
Approval DateJuly 8, 2015
Effective DateSeptember 8, 2015

Organizational Scope

The Graduation Policy and Procedure affects all full-time, part-time, and Continuing Education students enrolled in Certificate programs. The policy outlines the procedures for applying to graduate and for attending the Convocation Ceremony.

Purpose

The policy outlines the students’ role in preparing to graduate; clarifies the point at which a student goes from being a graduand to a graduate; and outlines the process for replacing previously issued diplomas/certificates.

Definitions

Convocation: A formal ceremony for the conferment of university awards.

Graduand: A person who is about to receive an academic degree or diploma/certificate.

Graduate: A person who has received an academic degree or diploma/certificate.

Graduation: The receiving or conferring of an academic degree or diploma/certificate.

Diploma/certificate: A document awarded by an educational establishment to show that someone has successfully completed a course of study.

Policy

Students in their final year of study are required to apply for graduation by submitting an Application to Graduate Form no later than January 31, of the academic year they are expected to complete their program/certificate.  A student who has completed all of the required courses for their program of study are a graduand until the convocation ceremony, at which point they officially become Michener graduates.

Before the Convocation Ceremony:

The Registrar’s Office must confirm that everyone who is eligible to graduate at the convocation ceremony has been assessed/audited and cleared for graduation in time to ensure that their names appear in the official Convocation Program. Students whose names do not appear in the program are not eligible to graduate until the next Convocation Ceremony.

Students who complete the requirements for their program after the printing of diplomas/certificates and the official Convocation Program will graduate at the next Convocation Ceremony and will appear in that Convocation Program.

Students who require verification of completion of program prior to Convocation should contact the Registrar’s Office.

Diplomas/certificates:

The name printed on the diploma/certificate will be the current legal name, as it appears in the graduate’s file in the records and registration section of the student information system.

All diplomas/certificates will be available on the day of graduation, at the Convocation Ceremony. Students unable to make it to the ceremony can arrange to pick up their diploma/certificate from the Registrar’s Office after convocation or have it mailed/sent to their home address, by submitting a Diploma/Certificate Delivery Request Form. Please note that the Registrar’s Office will hold diplomas/certificates for one calendar year from the date of convocation. Diplomas/certificates not claimed after one calendar year from the date of convocation are destroyed for reasons of security and storage. Graduates who request their diploma/certificate after this date are required to submit a Replacement Diploma/Certificate Order Form.

If a student requests a replacement diploma/certificate it will be bear the signatures of the current executive leadership. Replacement diplomas/certificates will be marked as a “Replacement Diploma/Certificate” with the date of re-issue at the bottom of the diploma/certificate. There is a fee for replacing diplomas/certificates.

Convocation Ceremony:

Michener has one Convocation Ceremony annually. It is typically held on the third Saturday of June, in a location within the city limits of Toronto. It is at the Convocation Ceremony that graduands become graduates during the formal part of the ceremony where the Registrar states that all those named in the printed program have fulfilled the statutory requirements laid down by the Board of Governors of the Michener Institute, and that they may be admitted to their various and several diplomas/certificates and certificates. The Chair of the Board of Governors then officially admits the graduands to their various and several diplomas and certificates. At this point, the graduands are officially graduates.

The ceremony then proceeds with the presentation of diplomas/certificates. In addition to receiving/accepting their diplomas/certificates, those graduates who have achieved either the Gold or Silver Board of Governors’ Award of Excellence are named and receive their certificate.

Board of Governors’ Gold Award of Academic Excellence:

The Gold Medal Award is awarded to the student with the highest cumulative grade point average, with a minimum of a 3.7 GPA, and with no failures or supplemental grades on their transcript at the time of graduation. There is one gold-medal winner for each of the full-time programs.

Board of Governors’ Silver Award of Academic Excellence

The Silver Medal Award is awarded to the student with the second highest cumulative grade point average, with a minimum of a 3.7 GPA, and with no failures or supplemental grades on their transcript at the time of graduation. There is one silver-medal winner for each of the full-time programs.

Associated Documentation

Application to Graduate

Diploma/Certificate Delivery Request Form

Diploma/Certificate Replacement Request Form

Statutory Declaration Form

Revision History

Date Reviewer Change(s) Made Policy Location(s)