Honorary Diploma Committee Terms of Reference

AC-TOR-037
Department Academic
Approval Date June 15, 2016
Effective Date June 15, 2016

I. MANDATE

  • Implement the guidelines for awarding honorary diplomas (See Appendix 1).

II. MEMBERSHIP

  • The Academic Leadership Team will strike an Honorary Diploma Committee.
  • The Honorary Diploma Committee will consist of representatives from administration, faculty, alumni, and students.
  • It must include the Executive Vice President, Education.

III. MEETING SCHEDULE

  • As needed.

IV. ADMINISTRATIVE SUPPORT

  • Executive Vice President, Education or delegate.

APPENDIX 1 – GUIDELINES FOR AWARDING HONORARY DIPLOMAS

I. PURPOSE

The honorary award is intended to enhance the profile of the institution by recognizing individuals who have made an outstanding contribution in health care and/or post-secondary education.  Graduations are an important ritual in the life of any institution, an occasion for graduates and their families, as well as the institution itself, to celebrate.  Though the graduating students are the focus and core of the ceremony, the awarding of honorary diplomas represents the vision and ideals of the institution and adds to the distinction of the ceremony.

II. CRITERIA FOR THE SELECTION OF HONOUREES

One or more of the following:

  • Accomplished in the field of health care (broad definition) and/or post-secondary education nationally or internationally.
  • Accomplished in a professional discipline that aligns with The Michener Institute of Education at UHN’s educational programs.
  • Accomplished in a community of professional practice that aligns with The Michener Institute of Education at UHN’s educational programs.

III. GUIDELINES OF PROPRIETY

Current faculty, staff, students, Board members, and currently serving politicians are not eligible and will, therefore, not be considered for candidacy. To be eligible, such individuals must have been away from active service or membership in the aforementioned groups for a period of three years or longer.

IV. PROCEDURE

  1. The Academic Leadership Team will strike an Honorary Diploma Committee, consisting of representatives from administration, faculty, alumni, students and the Executive Vice President, Education.
  2. The Honorary Diploma Committee will send out a call for nominations by July 1st in the year prior to target Graduation.
  3. Nominators should complete the nomination process (including the nomination form and supporting documentation) by September 1st in the year prior to Graduation.
  4. The Honorary Diploma Committee will meet as close as possible to September 1st in the year prior to target Graduation.
  5. Two candidates will be selected from the nominees, a first choice and alternate in the event that the first choice candidate declines the invitation.
  6. Candidates will be recommended to and approved by the Academic Leadership Team at the first meeting held in September in the year prior to Graduation.
  7. All deliberations and decisions shall be confidential.
  8. Nominations not selected for the target Graduation will be saved for two years by the Honorary Diploma Committee and form a pool of nominees for the subsequent Graduation.
  9. Candidates will be presented to the Board at the early fall Board meeting preceding Graduation.
  10. The first choice Candidate is informed approximately nine (9) months in advance of the target Graduation and asked if s/he will accept the Honouree recognition and is requested to respond to the Honorary Diploma Committee within four (4) weeks.
  11. Should the first choice Candidate decline, the alternate Candidate is informed approximately 6 to 8 months in advance of the target Graduation and asked if s/he will accept the Honouree recognition, as above.
  12. The Honouree will be requested to work in consultation with the nominator or the Honorary Diploma Committee to prepare a brief profile to be read at Graduation, as well as provide a photo to be used in promotional materials and for a permanent plaque that is displayed at Michener.
  13. Honouree will be asked to deliver the key note address at the Graduation ceremony. A diploma will be awarded to the Honouree by the UHN Education Committee Chair at the Graduation ceremony. A reception in honour of the recipient will be held usually within the 30 days prior to Graduation.
  14. Normally, only one honorary diploma will be conferred every other academic year.

ASSOCIATED DOCUMENTS

REVISION HISTORY

Date
2003
March 2007
June 2009
May 2011
February 2013
June 2016