Leave of Absence Procedure

AC-REG-PRO-016
Leave of Absence Procedure
Creation DateNovember 8, 2010
Approval DateJuly 5, 2012
Effective DateJuly 5, 2012

Purpose

A student may request a leave of absence from their program of study due to prolonged illness, injury, or due to personal circumstances which make it temporarily impossible to continue in the program.

Procedure

Students must complete an Official Withdrawal Form available from the Office of the Registrar or at http://my.michener.ca/about/sa/forms.php

The student must meet with the Academic Chair to review the request.   The Academic Chair may request substantiating documentation for the request and will determine the student’s eligibility for the leave of absence.

The Academic Chair will indicate his/her decision on the Official Withdrawal form, the length of the leave if granted along with any conditions for return to the program. A copy of the form will be given to the student and a copy kept in the program student file. Where a leave of absence is granted the student will then be directed to the Office of the Registrar with the original withdrawal form. The Office of the Registrar will ensure all administrative and financial details are finalized. Once this step is completed the Office of the Registrar will notify the Program Communication Liaison Officer and the Program Administrative Assistant that the student has officially withdrawn on a leave of absence. The original Official Withdrawal form will be stored in the Office of the Registrar.

Where an approved leave of absence is expected to interrupt the student’s study for an extended period of time such that they are unable to complete the semester of study, the student must provide formal written notice of return to the program using the application for re-admission form which is available from the Office of the Registrar. This must occur three months prior to commencing the semester of his/her return or no later than May 1, for fall readmission. The Office of the Registrar will review any conditions for return, ensure appropriate documentation is in place, update the student’s registration record and invoice the student accordingly. The Office of the Registrar will then notify the Program Communication Liaison Officer and the program Administrative Assistant of the student’s intent to return to the program as planned.

Standards:

The duration of the student’s leave of absence will be clearly indicated on the Withdrawal form that is completed by the Academic Chair. Any modifications to the original request must be clearly indicated on the request form and must be communicated to the Registrar’s Office.

Consequence:

Should a student not proceed with a return to Michener within the established timeframe, the student will be permanently withdrawn from their program of study.

Associated Documentation

Revision History

Date Reviewer Change(s) Made Policy Location(s)
February 23, 2011 Bill Pittman Document Revised
March 21, 2011 Academic Approval Council Approved
July 5, 2012 Academic Approval Council Approved