REB Member Conflict of Interest

REB Member Conflict of Interest
DepartmentApplied Educational Research
Creation DateFebruary 25, 2011
Approval DateFebruary 25, 2011
Effective DateFebruary 25, 2011

Organizational Scope

This policy pertains to all staff, faculty, students or external persons intending to participate in or carry out research at and/or in collaboration with the Michener Institute.


The purpose of this policy is to describe conflicts of interest and define the process for REB member’s disclosure of conflicts of interest and associated actions.


Conflict of Interest: The incompatibility of two or more duties, responsibilities, or interests (personal or professional) of an individual or institution as they relate to the ethical conduct of research, such that one cannot be fulfilled without compromising another. (TCPS 2)


To maintain the independence and integrity of research ethics review, members of the REB must identify, eliminate, minimize or otherwise manage real, potential or perceived conflicts of interest.  (TCPS 2 Article 7.3)

REB members will disclose their actual, perceived or potential conflicts of interest associated with an REB submission and recuse themselves from participating in any study discussion and deliberation.


This Policy applies to the Chair, members of the REB, Research Office and/or administration.

2.0  Procedures

2.1         Disclosure

2.1.1      REB members will be educated about conflicts of interest (See Policy: Training and Education of REB members and Research Office Staff) prior to commencing their role on the REB;

2.1.2      REB members must act honestly and uphold the highest ethical standard;

2.1.3      No institutional senior administrator shall serve on the REB (see REB Policy: Composition and Management);

2.1.4      REB members must disclose any actual, perceived or potential conflicts of interest to the Chair of the REB prior to the study submission review;

2.1.4      REB members in conflict of interest will leave the room and recuse themselves from participating in any study discussion and deliberation.

2.2        Documentation

2.2.1      The REB coordinator or designate will document the REB member in conflict, their conflict and their recusal in the minutes of the meeting;

2.2.2      Any and all conflict of interest documentation will be stored as per Documentation storage guidelines (see REB Policy: Documentation).

3.0  References

  1. Tri-Council Policy Statement (TCPS 2). Ethical Conduct for Research Involving Humans, Medical research Council of Canada 2018. Article 7.3.
  1. ICH Harmonized Tripartite Guideline. Good Clinical Practice: Consolidated Guideline (E6) 2016. Section 3.4.
  1. World Health Organization (WHO). Standards and Operational Guidance for Ethics Review of Health-Related Research with Human Participants 2011. Standard 4, 9.

Associated Documentation

Policy: REB Training and Education of Related Staff

Policy:  REB Composition and Management

Policy: REB Documentation