Student Academic Records Procedure

Student Academic Records Procedure
Approval DateJune 15, 2017
Effective DateSeptember 5, 2017


The academic record of a student is the property of The Michener Institute for Applied Health Sciences (Michener). A student’s right to privacy is relative to his/her academic record and will be enforced by the Registrar and by all Michener staff. Upon receipt of a written request by the Office of the Registrar a student may review their academic record within three (3) days of receiving that request


Centralized in the Office of the Registrar, academic records contain the following information:

  • Personal information including name, address, student number, and citizenship necessary to the administration of the official student academic record;
  • Social Insurance Number (SIN) only as required by the Canada Revenue Agency (CRA)
  • Information used as the basis for a student’s admission;
  • Registration and enrolment information;
  • Record of “Consent to Release Information”

Maintained in the Program Area (for 1 (one) year beyond the year of graduation)

  • Examinations, clinical records, and other evaluations
  • Narrative evaluations of performance
  • Final results for each course

Associated Documentation

Revision History

Date Reviewer Change(s) Made
June 15, 2017 Wendy Pais Document reviewed; no changes required
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