Michener’s Course Management Policy states that course outlines will be available to students 30 days prior to the first day of class.
To meet this requirement, the following process must begin prior to the course start date.

Timeline for Programs Selected for CLIS Curriculum Quality Assurance Process

Action Items & Deadlines

• CLIS informs Program AA of program(s) selected for curriculum QA process

  • Fall: May 1

  • Winter: n/a

  • Spring: n/a

• Program AA emails faculty requesting course outlines

  • Fall: May 15

  • Winter: September 15

  • Spring: January 15

• Course outlines due from faculty to CLIS

  • Fall: July 1

  • Winter: November 1

  • Spring: March 1

• CLIS works with faculty to complete Curriculum QA

  • Fall: July 1 – July 20

  • Winter: November 1 – November 20

  • Spring: March 1 – March 20

• CLIS notifies Program AA that course outline is ready for Formatting QA

  • Fall: July 20

  • Winter: November 20

  • Spring: March 20

• Program AA completes Formatting QA and notifies Chair

  • Fall: July 20 – August 5

  • Winter: November 20 – December 5

  • Spring: March 20 – April 5

• Program AA posts Chair-approved outlines

  • Fall: August 5

  • Winter: December 5

  • Spring: April 5

Timeline for Programs Not Selected for CLIS Curriculum Quality Assurance Process

Action Items & Deadlines

• Program AA emails faculty requesting course outlines

  • Fall: May 15

  • Winter: September 15

  • Spring: January 15

• Course outlines due from faculty to Program AA

  • Fall: July 20

  • Winter: November 20

  • Spring: March 20

• Program AA completes Formatting QA and notifies Chair

  • Fall: July 20 – August 5

  • Winter: November 20 – December 5

  • Spring: March 20 – April 5

• Program AA posts Chair-approved outlines

  • Fall: August 5

  • Winter: December 5

  • Spring: April 5

QA Process Map

Curriculum QA Process (CLIS)

• Faculty revise working copy of course outline and notify CLIS when ready.

• CLIS completes QA (in consultation with faculty if needed):

  • Competency framework analysis

  • Assessment framework analysis within course

  • Full content review

  • Review of PATs (directions, scoring guides, scoring standards, rating scales)

  • Font type and size clean-up

• Faculty review QA’d outline and address recommended changes.

• CLIS completes final review and sends email to Program AA to complete Formatting QA.

Formatting QA Process (Program AA)

• Faculty revise course outline and notify Program AA when ready.

• Program AA completes Formatting QA, including:

  • Updating program outcomes

  • Program-specific needs

  • Ensuring all required components are present (checklist)

  • Details for Working with Seniors and Health Quality modules (with CE support)

  • Font type and size clean-up

• Notify CLIS if components are missing.

• Program AA locks (password protects) the Word version once finalized.

Approval & Posting

• Program AA sends outline for Chair approval and official signature.

• If further changes are needed, Chair coordinates with faculty, CLIS, or Program AA.

• Chair confirms approval and notifies Program AA.

• Program AA completes final steps:

  1. PDF the final approved course outline.

  2. Encrypt PDF to restrict editing.

  3. Save unlocked Word version with new dates for the next academic year.

  4. Post approved PDFs to appropriate platforms (MyMichener/Blackboard).

  5. Email faculty indicating:

     • Current year’s outlines are approved and available.

     • Next year’s working copies are available for editing.