AC-TOR-030
Department:	Academic
Approval Date:	July 7, 2021
Effective Date:	September 7, 2021

I. MANDATE

The Faculty Liaison Committee (FLC) is a standing committee of the Program Advisory Council (PAC) consisting of the Academic Chair, the Clinical Liaison Officer, Clinical Coordinators (or designates), program faculty, and, where applicable, affiliated university representation to provide a forum for the discussion and improvement of the overall program. The FLC provides a forum for the discussion and improvement of the overall program and is responsible for making recommendations to the PAC

The members of the PAC have the mandate to support the Education Strategy and its Strategic Intent.

II. PURPOSE

The Committee:

• Advises on content relevance through review of individual course competencies against the overall program competencies and current professional practices and makes recommendations for changes.
• Makes recommendations on resources that would enrich the students’ learning experience and better prepare them for the clinical environment. Advises on consistency of quality and application of standards across the program through understanding of the total program.
• Advises on consistency of quality of student assessment methodologies used in clinical settings through participation in development, continuous review and recommendations for improvements.
• Completes tasks assigned by the Program Advisory Council as required to ensure fulfillment of its general terms of reference.
• Provides an annual report to the Program Advisory Council on activities

This committee contributes to the Purpose, Values, Principles (PVP):

UHN’s Purpose Transforming lives and communities through excellence in care, discovery and learning

Our Primary Value above all else, the needs of patients come first

Values: Safety, Compassion, Teamwork, Integrity, Stewardship

Safety Safest healthcare for patients and staff

Compassion Kindness and respect in every interaction

Teamwork Collaboration, Cooperation, and Diversity

Integrity Ethics, Respect, and Responsibility

Stewardship Optimize our resources for the greater common good

III. MEMBERSHIP

Members:

• Academic Chair(s) – Ex-Officio
• Clinical Coordinator(s) from each of the affiliated sites*
• Clinical Liaison Officer*
• Michener program faculty – Ex-Officio
• Affiliated university representation, where applicable – Ex-Officio
• Invited guests as required – non-voting
• Other Ex-Officio members as invited by the Committee

*denotes the members eligible to be nominated for office

.

IV. ROLES & RESPONSIBILITIES

The Officers of the Faculty Liaison Committee shall be:

• Faculty Liaison Committee Chair
• Secretary – assigned as per program discussion
• Past FLC Chair

The Chair and Secretary of these meetings shall be determined by program decision.

DUTIES OF THE ELECTED OFFICERS

The Faculty Liaison Committee Chair shall:

• Call and chair meetings and conduct any necessary communication, in consultation with the Academic Chair (or his/her designate, e.g. Clinical Liaison Officer), on behalf of the Committee.
• Set the agenda for all meetings, in consultation with the Academic Chair and the Clinical Liaison Officer.
• Preside at meetings
• Review meeting minutes with the Academic Chair and the Clinical Liaison Officer
• Be elected from among the voting members (but normally only vote to break a tie)

The Past FLC Chair shall:

• Provide guidance to the incoming FLC Chair
• Remain on the committee for one additional year if not already qualified by other means

DUTIES OF THE NON-ELECTED OFFICERS

The Academic Chair shall:

• Set the agenda for all meetings, in consultation with the FLC Chair and CLO
• Participate in meetings
• Review meeting minutes with the FLC Chair and CLO
• Update FLC on current program

The Clinical Coordinators shall:

• Participate in meetings
• Be voting members
• Recommend strategies and opportunities for innovation for practicum learning to meet program needs
• Identify possible alternate sources of funding or opportunities for collaboration and partnership to enhance programming and clinical education.

The Secretary shall:

• Record and provide minutes of the meeting to the FLC Chair, the Academic Chair, and the Clinical Liaison Officer for review.
• After consultation with the FLC Chair, Academic Chair and Clinical Liaison Officer, circulate minutes, notices and meeting agendas

V. DECISION MAKING PROCESS/VOTING

Quorum/voting

Each member in attendance at the meeting, except the FLC Chair and the ex-officio members, will have one vote (see under “membership”). No proxy votes shall be accepted. The FLC Chair will vote only in the event of a tie. Fifty percent (50%) of the voting members must be in attendance for a meeting to be official.

VI. MEETING FREQUENCY

Other:

The Faculty Liaison Committee shall meet twice a year, once in the Fall and once in the Spring. When necessary, additional meetings will be called by the Academic Chair. Where a member is absent, they may appoint an alternate. In such cases, the program Administrative Assistant most be notified in advance.

VII. ACCESS TO MEETINGS

Partially open, e.g. dependent upon topic

VIII. AGENDAS, MINUTES AND RECORDS

Prior to distribution, meeting minutes will be reviewed by the FLC Chair, the Academic Chair and the Clinical Liaison Officer. Meeting minutes should then be distributed by the Program Administrative Assistant to all committee members and invited guests.

IX. DESIRED OUTCOMES

The purpose of the FLC is to provide feedback on program competencies and ensure they reflect current professional practice.

Revision History

Date	Reviewer	Change(s) made
April 2011	Pinar Peacock	Document created
June 2011	Sydney Redpath Christina Tsui	Document revised
June 2011	Academic Chairs	Document reviewed with minor changes
September 14, 2011	AAC Committee	Document approved
September 2014	Academic Chairs	Minor changes to improve clarity – no approval required
June 2017	Catharine Gray	Minor changes to reflect current practice and organizational structure.
June 2021	Academic Chairs	Changes to align with PAC ToR, PEQAB requirements