|Approval Date:||July 7, 2021|
|Effective Date:||September 7, 2021|
The Faculty Liaison Committee (FLC) is a standing committee of the Program Advisory Council (PAC) consisting of the Academic Chair, the Clinical Liaison Officer, Clinical Coordinators (or designates), program faculty, and, where applicable, affiliated university representation to provide a forum for the discussion and improvement of the overall program. The FLC provides a forum for the discussion and improvement of the overall program and is responsible for making recommendations to the PAC
The members of the PAC have the mandate to support the Education Strategy and its Strategic Intent.
- Advises on content relevance through review of individual course competencies against the overall program competencies and current professional practices and makes recommendations for changes.
- Makes recommendations on resources that would enrich the students’ learning experience and better prepare them for the clinical environment. Advises on consistency of quality and application of standards across the program through understanding of the total program.
- Advises on consistency of quality of student assessment methodologies used in clinical settings through participation in development, continuous review and recommendations for improvements.
- Completes tasks assigned by the Program Advisory Council as required to ensure fulfillment of its general terms of reference.
- Provides an annual report to the Program Advisory Council on activities
This committee contributes to the Purpose, Values, Principles (PVP):
UHN’s Purpose Transforming lives and communities through excellence in care, discovery and learning
Our Primary Value above all else, the needs of patients come first
Values: Safety, Compassion, Teamwork, Integrity, Stewardship
Safety Safest healthcare for patients and staff
Compassion Kindness and respect in every interaction
Teamwork Collaboration, Cooperation, and Diversity
Integrity Ethics, Respect, and Responsibility
Stewardship Optimize our resources for the greater common good
- Academic Chair(s) – Ex-Officio
- Clinical Coordinator(s) from each of the affiliated sites*
- Clinical Liaison Officer*
- Michener program faculty – Ex-Officio
- Affiliated university representation, where applicable – Ex-Officio
- Invited guests as required – non-voting
- Other Ex-Officio members as invited by the Committee
*denotes the members eligible to be nominated for office
IV. ROLES & RESPONSIBILITIES
The Officers of the Faculty Liaison Committee shall be:
- Faculty Liaison Committee Chair
- Secretary – assigned as per program discussion
- Past FLC Chair
The Chair and Secretary of these meetings shall be determined by program decision.
DUTIES OF THE ELECTED OFFICERS
The Faculty Liaison Committee Chair shall:
- Call and chair meetings and conduct any necessary communication, in consultation with the Academic Chair (or his/her designate, e.g. Clinical Liaison Officer), on behalf of the Committee.
- Set the agenda for all meetings, in consultation with the Academic Chair and the Clinical Liaison Officer.
- Preside at meetings
- Review meeting minutes with the Academic Chair and the Clinical Liaison Officer
- Be elected from among the voting members (but normally only vote to break a tie)
The Past FLC Chair shall:
- Provide guidance to the incoming FLC Chair
- Remain on the committee for one additional year if not already qualified by other means
DUTIES OF THE NON-ELECTED OFFICERS
The Academic Chair shall:
- Set the agenda for all meetings, in consultation with the FLC Chair and CLO
- Participate in meetings
- Review meeting minutes with the FLC Chair and CLO
- Update FLC on current program
The Clinical Coordinators shall:
- Participate in meetings
- Be voting members
- Recommend strategies and opportunities for innovation for practicum learning to meet program needs
- Identify possible alternate sources of funding or opportunities for collaboration and partnership to enhance programming and clinical education.
The Secretary / Program Administrative Assistant shall:
- Record and provide minutes of the meeting to the FLC Chair, the Academic Chair, and the Clinical Liaison Officer for review.
- After consultation with the FLC Chair, Academic Chair and Clinical Liaison Officer, circulate minutes, notices and meeting agendas
V. DECISION MAKING PROCESS/VOTING
Each member in attendance at the meeting, except the FLC Chair and the ex-officio members, will have one vote (see under “membership”). No proxy votes shall be accepted. The FLC Chair will vote only in the event of a tie. Fifty percent (50%) of the voting members must be in attendance for a meeting to be official.
VI. MEETING FREQUENCY
The Faculty Liaison Committee shall meet twice a year, once in the Fall and once in the Spring. When necessary, additional meetings will be called by the Academic Chair. Where a member is absent, they may appoint an alternate. In such cases, the program Administrative Assistant most be notified in advance.
VII. ACCESS TO MEETINGS
Partially open, e.g. dependent upon topic
VIII. AGENDAS, MINUTES AND RECORDS
Prior to distribution, meeting minutes will be reviewed by the FLC Chair, the Academic Chair and the Clinical Liaison Officer. Meeting minutes should then be distributed by the Program Administrative Assistant to all committee members and invited guests.
IX. DESIRED OUTCOMES
The purpose of the FLC is to provide feedback on program competencies and ensure they reflect current professional practice.
|April 2011||Pinar Peacock||Document created|
|June 2011||Academic Chairs||Document reviewed with minor changes|
|September 14, 2011||AAC Committee||Document approved|
|September 2014||Academic Chairs||Minor changes to improve clarity – no approval required|
|June 2017||Catharine Gray||Minor changes to reflect current practice and organizational structure.|
|June 2021||Academic Chairs||Changes to align with PAC ToR, PEQAB requirements|