Lost/Missing Assignments Policy and Procedure

Lost/Missing Assignments Policy and Procedure
Approval DateMay 29, 2019
Effective DateSeptember 3, 2019

Organizational Scope

The policy applies to all staff, faculty, and students in all programs offered in The Michener Institute of Education at UHN (“Michener”).


The purpose of this policy is to outline the policy and procedure in situations of lost/missing assignments/evaluations.


Compulsory evaluations – assignments described within a course outline (e.g. assignments, projects, tests, laboratory exercises, clinical evaluation, simulation, or examination) that contribute to more than 5% of the overall/ final course mark or are required in order to pass the course.

Due Date – refers to the date and time when assignment/evaluation work must have been received at the specified location. This does not refer to a deadline for posting or couriering work.


Michener accepts that there are several mechanisms available for the submission of completed compulsory assignments/evaluations. Michener cannot assume responsibility for compulsory assignments/evaluations lost in transit from the student to Michener for grading.


  1. The Course Outline will indicate which of the following mechanism of submission of compulsory evaluation is acceptable, including an indication of any specific parameters (e.g. file type for electronic submissions):
    • Hardcopy submission – in person, via regular post, via courier
    • Electronic submission via email
    • Electronic submission within Blackboard environment
  2.  If a piece of compulsory evaluation has not been received, the faculty member will contact the student within one working day of the posted deadline.  If possible the student will produce evidence that the work was submitted.
  3.  If there is sufficient evidence that the compulsory evaluation was submitted on time, where possible the student will be permitted to resubmit the work for full marks.
  4.  If sufficient evidence is not available, or if re-submission is not possible, the program will decide how the missing compulsory evaluation will be compensated for. Any of the following strategies may be used by the Professor:
    • Resubmission of paper/exam – in the case of a written paper, the student will be given the opportunity to resubmit the paper. The mark for the submission may be subject to penalty as per the course outline.
    • Alternate assessment – if it is prohibitive to repeat the work for the original assignment/evaluation, the student can be asked to complete an alternate assessment designed to assess the same competencies and match the outcomes of the original assessment.
    • Aegrotat score – in some situations, a program will assign a final score based on the work completed to date, excluding the contribution from the lost/missing compulsory evaluation. The mark for the submission may be subject to penalty as per the course outline.

Revision History

Date Reviewer Change(s) Made
September 20, 2011 Sydney Redpath Revised document – minor changes to terminology to be consistent across policies
March 24, 2015 Ronika Srdic, Registrar Minor revisions to address clarity in language
May 29, 2019 Cathy Carson, Registrar Minor wording changes (e.g. The Michener to Michener)