Academic Approval Council (AAC) Terms of Reference

Michener Institute of Education at UHN logo

Department: Academic Affairs
Previous Revision Date: June 28, 2018
Most Recent Approval Date: June 30, 2022
Effective Date: June 30, 2022


The members of the Academic Approval Council (AAC) have the mandate to support education quality of the academic programs.


The purpose of the Academic Approval Council (AAC) is to review, monitor, and advance academic program curricular content and design. Reporting to the Head of Academic Affairs and Operations or designate, the Academic Approval Council’s mandate is to:

  • Review and approve model routes for approved programs
  • Review and approve new and existing course outlines
  • Advise on the Centre for Learning Innovation and Simulation (CLIS) “Curriculum Quality Assurance Report”
  • Advise on the adoption and use of educational technologies

The Academic Approval Council will remain informed by receiving updates on:

  • New program model routes that have been endorsed by Senior Management Team (SMT) and approved by Michener/UHN Board Education Committee, Michener Board of Governors (the Board) for development and offer
  • New and updated academic policies

This committee contributes to the Education Strategy by:

  • Reviewing and maintaining evidence of continuous curriculum quality improvement
  • Examining and incorporating best practices in teaching and learning
  • Reviewing and advising on opportunities for curriculum innovation
  • Reviewing and advising on opportunities for partnership with patients

This committee contributes to the Purpose, Values, Principles (PVP):

 UHN’s Purpose Transforming lives and communities through excellence in care, discovery and learning

Our Primary Value above all else, the needs of patients come first

Values: Safety, Compassion, Teamwork, Integrity, Stewardship

Safety Safest healthcare for patients and staff

Compassion Kindness and respect in every interaction

Teamwork Collaboration, Cooperation, and Diversity

Integrity Ethics, Respect, and Responsibility

Stewardship Optimize our resources for the greater common good


Voting members:

  • Head of Academic Affairs and Operations or designate – voting member, only in the event of a tie
  • Four (4) Faculty – cross program representation with curriculum development experience at the professor level

Non-voting members:

  • Curriculum/Faculty Development Specialist from CLIS
  • Administrative Assistant (Officer of Academic Affairs)
  • Academic Chairs

Term of Members:

Faculty members will serve for two, two-year terms.

The following members are permanently appointed through their positions and job responsibilities.

  • Head of Academic Affairs and Operations or designate
  • Administrative Assistant (Office of Academic Affairs)
  • Curriculum/Faculty Development Specialist
  • Academic Chairs


Members bring time, talent, special skills and perspectives to AAC.   In agreeing to assume this important role, a member is expected to:

  • Prepare in advance for meetings by pre-reading material to be discussed
  • Actively participate, advise, make and vote on decisions or recommendations supporting the mandate of the AAC
  • Annually review the AAC Terms of Reference



    50% of voting membership

    Please note that to ensure a rich review and consideration by all critical perspectives in this process, it is essential to have a broad range of members participate in each meeting. Members who cannot attend a scheduled meeting shall submit their feedback on the meeting documents electronically to the Administrative Assistant (Officer of Academic Affairs) prior to the scheduled meeting. No proxy votes shall be accepted. The Head of Academic Affairs and Operations or designate will vote in the event of a tie.


    Meetings will be scheduled, at a minimum, four times per calendar year. The dates for the meetings will be posted by the end of August of each year. Additional meetings may be called by the Head of Academic Affairs and Operations or designate – if necessary –and will be held electronically.


    Meetings are open to the Michener Community. Minutes of the open meetings are available on the internal shared directory.


    AAC ensures a broad and informed consultative process to support the ongoing quality of academic programs.


    1. AAC Request for Approval/Recommendation Form (currently under revision)


    1. Course Management Policy