Attendance Policy and Procedure

Attendance Policy and Procedure
Approval DateJune 28, 2018
Effective DateSeptember 4, 2018

Organizational Scope

The Policy applies to all full-time and part-time students enrolled in programs* offered in The Michener Institute of Education at UHN, School for Applied Health Sciences (“Michener”).

*Students in joint programs must refer to their program handbook.


Michener believes that a student will make reasonable and informed decisions regarding his or her attendance in scheduled sessions. Theoretical curricula, which may be presented in lectures, seminars or tutorials, and practical laboratory, simulation or clinical experiences, are essential.

Learning activities are designed to assist students in achieving the competency levels required of an entry-level professional. Achieving these levels of competency can be more readily attained when a student attends and participates fully in all learning activities.


Attendance in all laboratory, simulation and clinical sessions is mandatory. Course outlines will identify any other specific attendance requirements in the grading information.

Failure to attend scheduled laboratory, simulation and clinical sessions, except where supported with documentation of unavoidable cause, can result in a loss of marks, the awarding of a failing grade for a course, up to and including permanent withdrawal from the program. Permanent withdrawal may occur at any point during the academic session.

Students who are in receipt of funding from the Ontario Student Assistance Program (OSAP), who has not attended twenty-eight (28) consecutive days of program classes, are deemed withdrawn from the program for OSAP purposes.  The Financial Aid Officer (FAO) will report the withdrawal to the Ministry with student’s last day of full-time attendance. This status will affect the student’s current and future eligibility for OSAP assistance.


When a student must be absent from a laboratory, simulation or clinical session, the student must inform the designated Program contact prior to the start of the scheduled session. When a student must be absent from a clinical session, the student must inform the Clinical Coordinator or their designate prior to the start of the clinical shift on the day of the absence. When possible, 8 hours’ notice of absence is preferred.

Valid documents supporting the missing classes must be submitted to the designated program contact/Health Nurse.

Examples of unavoidable cause include:

  • Serious illness or injury supported by medical certificate submitted to the Michener Health Nurse on day of return to school;
  • Death of a member of the immediate family, supported by a death certificate.

Associated Documentation

Revision History

Date Reviewer Change(s) Made
March 28, 2011 Pinar Peacock and Sydney Redpath Document formatted
October 15, 2013 Nandita Aurora Content update
June 15, 2017 Wendy Pais Document reviewed; no changes required
June 28, 2018 Cathy Carson Clarify scope of policy excludes CE programs; clarify OSAP reguslations; remove reference to all missed classes being reported to Registrar's Office; add reference to Financial Aid Officer
August 9, 2019 AAC AA “The Michener Institute of Education at UHN, School for Applied Health Sciences (“Michener”)” added to scope