Grading Policy and Procedure

Grading Policy and Procedure
Approval DateJune 28, 2018
Effective DateSeptember 4, 2018

Organizational Scope

The Policy applies to all full-time and part-time students enrolled in programs* offered in The Michener Institute of Education at UHN, School for Applied Health Sciences (“Michener”). While the Policy is institutional in nature, specific controls such as a course pass mark may be determined at the program level.

*Students in joint programs must refer to their program handbook.



This policy explains and defines student grades.


Final grades for each course are expressed as a pass/fail grade or a numerical (percentage) value which is converted to a letter grade and as a grade point on the official transcript.  All final grades are reviewed and approved by the Promotions Review Committee (PRC).  All final grades are submitted to the Registrar’s Office who issue grade reports. Final grades are unofficial until they are posted by the Registrar.

Grades are not released to students whose tuition or other fees due to Michener are in arrears or who have not returned Michener equipment or resources.

Grading Scale

Alpha Grade Percent Grade Grade point Standing
A+ 90-100 4.0 Exceptional
A 85-89 4.0 Excellent
A- 80-84 3.7 Excellent
B+ 77-79 3.3 Very Good
B 73-76 3.0 Very Good
B- 70-72 2.7 Good
C+ 67-69 2.3 Good
C 63-66 2.0 Satisfactory
C- 60-62 1.7 Marginal Pass
D+ 57-59 1.3 Fail
D 53-56 1.0 Fail
D- 50-52 0.7 Fail
F 0-49 0.0 Fail

As well, Clinical course final grades may be axpressed as Pass or Fail.

Grade Point Average

The grade point average (GPA) is calculated by using the formula in the following example

Course Credit Letter Grade Grade Point Grade Point Value
1 3 A+ 4 12
2 3 B+ 3.3 9.9
3 2 C+ 2.3 4.6
4 4 A 4 16
5 3 C+ 2 6
15 48.5

GPA is sum of Grade Point value (48.5) divided by sum of credits (15): 3.23

Administrative Grades

Withdrawal with academic penalty (WF):

A student who withdraws from the program after the midpoint of the academic session will receive a failing grade of “WF” for the courses in which the student was enrolled. A grade point of 0.00 will be assigned for each of these courses.

Withdrawal without academic penalty (W):

A student may withdraw from the program without academic penalty prior to the midpoint of the academic session.

Course equivalency (EQV):

Course equivalency granted based on equivalent course work, with a minimum grade of B (within the past 5 years) completed at a recognized institution.  The EQV grade may also be assigned for course challenge examination; or prior learning assessment.  Application for course equivalency must be made to the Registrar’s Office prior to the second week of the session in which the course is offered.

Supplemental (S/SP) or (SF):

A student may be given an opportunity to improve a failing grade through an examination rewrite, extension of a clinical phase, or some other evaluation procedure. A student who is permitted supplemental activity will have his/her final grade recalculated based on the mark for that supplemental activity. A grade of “SP” or a numerical value followed by “S” will be assigned based on supplemental activity resulting in a passing grade.

A student who passes a supplemental examination that constitutes the sole grade for a course will receive a final grade of SP, with an associated grade point of 1.70 in the course.  the passing grade for a supplemental examination will normally be 60%.  Some supplemental evaluations may be for a portion of the final grade.  In such cases, the final grade is calculated by including other evaluations and noted on the transcript as the calculated mark, followed by (S).

A grade of “SF” (0.00 grade point) will be assigned based on supplemental activity resulting in a failing grade.

Supplemental privileges are awarded at the discretion of the Promotions review Committee. Students may appeal the decision to not grant supplemental privileges via the Appeal process. An “SP” is awarded for successful completion of clinical supplemental activity

Incomplete (INC):

A grade of “INC” is assigned for a course when the session work or final examination is not completed, based on documented unavoidable cause. This grade will be replaced with a grade based on course work completed to date after 30 days unless the student submits a written request and is granted permission to extend completion of the course. The student and Academic Chair will determine the conditions for clearing the “INC” grade.

Aegrotat standing (AEG):

A final grade of “AEG” may be awarded based on course activity completed to date and documentation supporting exceptional circumstances. Aegrotat standing is a pass standing without an associated final grade.

Audit status (AUD):

A standing of AUD will be assigned for a student who audits a course. No formal evalu­ation will be given for audited courses.


Final course grades are submitted to the Registrar’s Office electronically following the Promotions Review Committee and are uploaded to the Student Information System and are made available to students as grade reports on the Michener Self-Service portal.

The Program Communications Liaison (PCL) or designate will inform a student who receives a failing grade in a course within one (1) working day of receipt of final grades by the Registrar’s Office. A student may be provided with an opportunity to improve a failing grade through an examination rewrite, extension of a clinical phase, or some other evaluation procedure. A supplemental passing grade in the minimum pass for a course.

It is the student’s responsibility to discuss any discrepancy regarding final marks with the course professor immediately upon receipt of the marks. If the student and professor are not able to resolve the disputed course grade, the student may appeal the grade via the Academic Appeal Process.

Associated Documentation

Revision History

Date Reviewer Change(s) Made
August 15, 2011 Sydney Redpath document revised
June 1, 2016 Roni Srdic Removal of reference to ensuring accuracy of grades as a PRC function
June 28, 2018 Cathy Carson Organize document to move procedure to end of document; clarify PRC procedures and upload of grades; add GPA calculation information; delete Distinction - added to Graduation Policy; delete residency requirement - also added to Graduation Policy; add reference to Pass/Fail for clinical; remove redundant supplemental activity information
August 9, 2019 AAC AA “The Michener Institute of Education at UHN, School for Applied Health Sciences (“Michener”)” added to scope