Student Incident Reporting Procedure

AC- SN-005
Student Incident Reporting Procedure
Approval DateJune 28, 2018
Effective DateSeptember 4, 2018

Purpose

Reporting of a student Incident or near miss.

Click here  to report any sexual assault, sexual violence or sexual harassment incident.

Procedure

Incident incurred at Michener:

  1. The student will report any single incident or near miss to the supervising faculty/staff member. The student will seek medical attention as required.
  2. Within 24 hours of the incident occurring, the supervising faculty/staff member in collaboration with the student, will file an incident report with Michener Health Services.
  3. Within 72 hours of the incident occurring, Health Services will follow-up with the student and undertake appropriate action including reporting to the WSIB if required. A copy of the Incident report will be forwarded to the Academic Chair.

Incident incurred while at a clinical placement site*:

  1. The student will report any single incident or near miss to the supervisor/clinical coordinator
  2. Within 24 hours of the incident, the student in collaboration with the clinical coordinator will complete a Student Incident Report Form. The incident report must be forwarded to the student’s Clinical Liaison Officer at Michener and Michener’s Health Services either via email to healthservices@michener.ca or alternatively faxed to HealthServices at (416) 596-7214
  3. Within 72 hours of the incident occurring, Health Services will follow-up with the student including reporting to the WSIB if:
    1. a student is seen by a medical professional
    2. a student is unable to attend clinical placement due to the incident
    3. work or academic accommodation is required due to the incident

*Clinical Placement Site policies and procedures may supersede Michener’s

Consequence

Incident reports are mandatory and failure to submit will be addressed by the students’ Academic Chair.

Failure to submit a WSIB recordable incident, will result in penalties per WSIB Regulations.

Associated Documentation

Revision History

Date Reviewer Change(s) Made
February 3, 2010 Org.Pol.Team with Eileen Waweru Changed policy into new template. This policy has been reviewed with a diversity lens.
March 15, 2010 Eileen Waweru Changed the heading to be consistent. Changed 1. a. ASAP to 24 hours Changed 1.b. earliest opportunity to 24 hours Moved associated documents to the end of the policy. Added Diversity Review column to the Revision History table. Changed the revised date.
July 7, 2010 Eileen Waweru Changed Injury Incurred at Michener – 4 … record keeping in the student file – Deleted 5 Changed Injury Incurred outside Michener - 2. … A copy will be forwarded to the clinical liaison for review. As well a copy will be filed in the student file. - Deleted 5. Added more information on the Standard - If a student is seen by a medical professional - If a student is unable to go to school and/or clinical due to the incident - If work or academic accommodation is required due to the incident Added more information on the Consequence - Revised … submitting the incident … of the incident - Added ….Failure to submit an incident report will be dealt with by the students’ respective program chair on an individual basis. Failure to submit a WSIB recordable incident, will result in penalties per WSIB regulations
February 12, 2013 Cathy Pearl Genalyn Lo Eileen Waweru Policy updated to be consistent with current practice.
June 15, 2017 Don Bartlett Document reviewed; no changes required
June 28, 2018 Gloria Szollosi Don Bartlett Streamlined process
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