Withdrawal & Tuition Refund Policy & Procedure

AC-REG-POLPRO-022 Withdrawal & Tuition Refund Policy & Procedure
Department	Academic
Approval Date	May 29, 2019
Effective Date	September 3, 2019

Organizational Scope

The Policy applies to all full-time and part-time students enrolled in programs* offered in The Michener Institute of Education at UHN (“Michener”).

*Students in joint programs must refer to their program handbook.

Purpose

A student may request to:

• withdraw from Michener after they have paid fees and/or been enrolled in classes; or
• withdraw from Michener at any point in their program of study.
  

Each of these requests has specific financial and academic implications for the student. A student-initiated withdrawal is considered a permanent withdrawal. Students who wish to withdraw with the intention of returning must submit a Leave of Absence request. Refer to the Leave of Absence Policy. A Leave of Absence is subject to the Withdrawal Policy timeline described below.

Definitions

Program – is a series of required courses, called a model route that leads to an Advanced Diploma or a Graduate Certificate.

Policy

Students must complete and sign the Withdrawal form and submit it to the Registrar’s Office who will date stamp the form and process the withdrawal and refund according to the following timelines:

1. Before the Official Start of Classes and Up to Ten (10) Days of Semester*Students may complete and submit a Withdrawal Form to the Registrar’s Office to receive a full refund of their tuition (less the non-refundable tuition deposit for first-year students) and any refundable ancillary fees. There is no academic penalty and nothing will appear on a student’s transcript.
2. From the 11^th Day of Classes to the 20^th Day of Semester*Students must meet with the Academic Chair to discuss the withdrawal and ensure that all alternatives are considered. The Academic Chair will sign the Withdrawal form and the student must submit it to the Registrar’s Office. Students will receive a refund of 60 per cent of tuition fees paid, (less the tuition deposit for first year, first semester students) and any refundable ancillary fees. Tuition fees paid for any future semesters will be refunded. There is no academic penalty and nothing will appear on a student’s transcript.
3. After the 20th Day of Classes Until the End of the 7th Week of the Semester*Students must meet with the Academic Chair to discuss the withdrawal and ensure that all alternatives are considered. The Academic Chair will sign the Withdrawal form and the student must submit it to the Registrar’s Office.  There will be no refund of tuition or ancillary fees for the current semester. Tuition fees paid for any future semesters will be refunded in full. There will be no academic penalty and no impact on the overall GPA on a student’s record for withdrawing within this timeframe. A grade of W (Withdrawn) will appear on a student’s transcript.
4. After the 7^th Week of Scheduled Classes Until the Last Day of the Semester*Students must meet with the Academic Chair to discuss the withdrawal and ensure that all alternatives are considered. The Academic Chair will sign the Withdrawal form and the student must submit it to the Registrar’s Office. There will be no refund of tuition or ancillary fees for the current semester. Tuition fees paid for any future semesters will be refunded in full. Students will receive a grade of WF (Withdraw Failing). This will appear on a student’s transcript and this grade will factor into the overall GPA of a student.
5. After the Last Day of the SemesterStudents may not withdraw from a course or program. The grade(s) earned at that time will appear on a student’s transcript and will factor into the overall GPA on a student’s record. Tuition fees paid for any future semesters will be refunded in full.

*Refer to the Academic Dates or Michener Events Calendar for the exact date for each semester.

A student who stops attending all classes or clinical placement, without completing an official Withdrawal form, will be considered withdrawn from the program and will receive a failing grade for each course in that session. No tuition refund will be considered.

NOTE: Students who are granted supplemental activity (and are unsuccessful) have until their grades are determined and a GPA is calculated to withdraw from their subsequent semester courses for a full refund of that semester’s tuition.

Ontario Student Assistance Program (OSAP) Students

For students in receipt of funding from the Ontario Student Assistance Program (OSAP):

• the Registrar’s Office will notify the OSAP branch of the Ministry of all withdrawals;
• Students who have deferred their tuition payment to coincide with their OSAP funding are responsible for any fees accrued according the schedule above;
• OSAP recipients who withdraw and are eligible for a refund will have their refund issued to the National Student Loan Service Centre (NSLSC) on their behalf.

Associated Documentation

• Leave of Absence Policy and Procedure
• Official Leave of Absence Form
• Tuition and Ancillary Fees Policy
• Official Withdrawal Form

Revision History