Academic Standing Procedure

Academic Standing Procedure
Approval DateJanuary 20, 2023
Effective DateJanuary 23, 2023

Organizational Scope

The procedure applies to all full-time and part-time students in all programs offered at The Michener Institute of Education at UHN (“Michener”). It also applies to non-academic violations such as, but not limited to, violations of the Michener Community Rights and Responsibilities.


At Michener, academic standing is an indication of a student’s academic achievement and professional conduct in a course or program guided by our established standards. Academic standing will determine the student’s eligibility to:

  • continue in a program at Michener,
  • repeat a semester,
  • graduate.

The following processes are designed to assist faculty members and students to understand the Academic Standing Policy and how a student’s academic standing is established. It is understood that all information related to this procedure will be treated and maintained in a confidential manner respecting the privacy of all parties involved.


Establishing Academic Standing

Academic Standing is identified by the Registrar and is based on the student’s academic performance as reflected in their official student record at the end of each academic term. This is deemed to be the student’s term GPA. The final grade upon which academic standing is based is the original grade assigned at the end of a course or otherwise established post-grade reassessment, post-supplementary assessment, and/or post-appeal.

The Academic Standing categories are as follows: *

  • Academic Standing
  • Probation Standing
  • Academic Suspension
  • Permanent Withdrawal

* For more information about these categories, please see the Academic Standing Definitions in the Academic Standing Policy.

On pre-set dates at the end of each semester, or as required, the Promotions Review Committee (PRC) will review final course grades as per the PRC Terms of Reference. The PRC is responsible for informing the Registrar’s Office regarding matters relating to student grades and academic progress.

Establishing Eligibility for Supplemental Activity

The program (faculty and academic chair) determines student eligibility for supplemental activity:

    • Automatic supplemental activity is granted for first-time, single-course failure with an overall course mark no more than 10% below the passing grade.
    • Supplemental activity for any other course failure is considered on a case-by-case basis.
    • The PRC reviews course failures that do not receive supplemental activity and determines the student’s academic standing.
    • The Program and PRC reviews include academic record and performance, attendance, participation, previous failures, and extenuating circumstances.

Standing Post Supplemental Activity

Successful completion of supplemental activity will be awarded the minimum pass grade for the course, followed by an “S” (i.e., 60(S) or a Pass (S)). Course Outlines will clearly state the minimal grade requirements to pass.

Students who fail a supplemental activity will receive their original failing grade (F) for the course and will have this result reflected on their academic record.

Academic standing will be determined based on the original final grades or the grades post-supplementary or academic appeal, as appropriate for each student.

Students who return from academic suspension will return on Probation.

Associated Documentation

Revision History

Date Reviewer Change(s) Made
October 10, 2009 Ann Vuletin – Portfolio Manager, Academic Operations Updated to new template. PRC membership list clarified to identify parties as voting or non-voting members. The Student’s current Academic Chair has been replaced in PRC by a Chair from an alternate program to ensure there is no bias if the Student decides to appeal her/his academic standing.
May 5, 2010 Suzanne Allaire Michele Allsopp-Downie Nandita Arora Fiona Cherryman Catharine Marie Gray Sheena Hewitt Kathleen Olden-Powell Pinar Peacock Sydney Redpath Susan Weltz Document revised
February 9, 2011 Bill Pitman Sydney Redpath Document revised
March 21, 2011 Academic Approval Council Approved
July 14, 2014 Academic Approval Council Addition of non-academic violations and consequences Clarification of wording from “suspension” to “required to repeat a semester”
June 15, 2017 Wendy Pais Document reviewed; no changes required
June 26, 2020 Cathy Carson, Sydney Redpath Aligned with Policy. Ordered the notification to students. Clarified Standing and Standing of students when they re-enroll after a program initiated leave of absence.