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Academic Standing Policy

AC-REG-POL-003
Academic Standing Policy
DepartmentAcademic
Approval DateJune 19, 2019
Effective DateSeptember 3, 2019

Organizational Scope

The policy applies to all full-time and part-time students in all programs offered in The Michener Institute of Education at UHN, School of Applied Health Sciences (“Michener”). It also applies to non-academic violations such as, but not limited to, violations of the Michener Community Rights and Responsibilities.

Purpose

  • To establish clear standards, expectations and procedures to guide the fair determination of academic standing,
  • To promote the principle of procedural fairness in a transparent, respectful and confidential manner.

Definitions

Academic decision – any decision relating to a final course mark or standing in a program, or action.

Course – an official evaluated unit with an overall grade value attached to it. Each individual course may be comprised of several sub-units, or parts, and is identified by as single course code and course name.

Good Standing Students are in good standing once they successfully complete the first semester of their program and continue in Good Standing in their program if they:

  • are successful in meeting course requirements;
  • have a Program GPA equal to or greater than 2.0 and/or pass clinical semesters; and
  • abide by all Michener policies.

GPA – GPAs are calculated by multiplying the grade point value and credits of the course and dividing by total credits (GP * Credit/Total Credits)

Term GPA is the GPA derived when looking at the results from the group of courses a student takes in a single term

Program GPA is the GPA derived when looking at the results from all the courses a student has completed over one or more terms that relate to one single program.

Cumulative GPA is the GPA derived when taking into consideration all course results taken over one or more terms. A student can complete courses in several different programs over their lifetime at Michener.

Learning Plan – there are two different kinds of Learning Plans

  • Learning Plan I – Is a document that can be drafted at any point in a semester initiated either by the student , Program Communications Liaison , faculty member or Academic Chair to support a student who is in need or may wish additional academic support. The Learning Plan will outline the terms of remediation to be implemented and monitored. A Learning Plan I is required for any student who is placed on Probation I.
  • Learning Plan II – is a document drafted when a student is required to repeat a term, which means they will automatically be on Probation II. The Learning Plan II will outline the terms of remediation to help a Probation II student be successful at the next PRC, and continue in the program.

Non-academic violation can be any breach of professionalism or failure to meet non-academic requirements such as, but not limited to submitting health required health records/clearances

Policy – the written regulation of Michener as found in, but not limited to the Academic Standing Policy on the intranet, referred to in the Student Guidebook, or other Michener materials.

Probation I Students who successfully meet all course requirements and have a term GPA equal to or greater than 1.7 but less than 2.0 after a PRC meeting will be placed into Probation I standing with a Learning Plan I for immediate implementation for the next semester. Students will continue in the program as per the Program Model Route. The terms and conditions of Probation are determined by the student’s Academic Chair and Program Communication Liaison.

Probation II – Students who are required to repeat a semester for failing to meet course requirements will return with a standing of Probation II until they have completed a full semester where final grades are presented to PRC. These students will be required to follow the Learning Plan II, which will be provided to them by their Academic Chair and Program Communication Liaison. Students who have been cited for a non-academic violation may also be placed into Probation II standing, and will be required to successfully fulfill any terms and conditions for remaining in the program set out by the Academic Chair and/or Program Communication Liaison. They will also be put on a Learning Plan II.

Program – is a series of required courses, called a model route that leads to an Advanced Diploma or a Graduate Certificate.

Promotions Review Committee (PRC) – is responsible for informing the Registrar’s Office regarding matters relating to student grades, progress, supplemental and post supplemental activity within their didactic and clinical/co-op studies.

Student – an individual who at the time of the decision being made, is registered in a credit or non-credit course delivered by Michener either on or off campus.

Supplemental Activity – an evaluation provided to students on the recommendation of the Promotion Review Committee (PRC), providing them with the opportunity to successfully complete the course and avoid being suspended. Students who are on Probation II status are NOT eligible for any Supplemental Activity.

Policy

At Michener, academic standing is an indication of a student’s academic achievement and professional conduct in a course or program in relation to established standards. Academic standing will determine the student’s eligibility to:

  • continue in a program at Michener;
  • graduate; or
  • repeat a semester.

In order to be eligible for academic advancement and/or graduation all Michener students are required to achieve and maintain minimum course and program grades as set out in the relevant course outlines and abide by other Michener policies (e.g. Academic Integrity, Rights & Responsibilities, etc.).

Academic standing is based on final course grades and GPA requirements. Final grades are reviewed at the end of each semester by the Promotions Review Committee. Students will be informed of their final grades, and notified of any changes to standing at the end of each semester unless otherwise defined above, through the Registrar’s Office.

Student Standing will be one of the following (refer to Definitions):

  1. Good Standing

Students who have a program GPA equal to or greater than 2.0 in a full course load (excluding audit courses) are considered to be in Good Standing and will continue in the program as per the Program Model Route.

  1. Probation I

Students who are successful in meeting the terms and conditions of probation and who are successful in meeting course requirements and have a program GPA equal to or greater than 2.0 in a full course load (excluding audit courses) will be placed into Good Standing and will continue in the program as per the Program Model Route.

Students who fail to meet the program GPA of greater than 2.0 will remain on academic probation with an updated Learning Plan in place.

Students on Probation I standing who are unsuccessful in meeting course requirements will be required to repeat the semester in question and will return on Probation II.

  1. Probation II

Students who meet the minimum program GPA equal to or greater than 2.0 for the semester that they repeated (providing it is a full course load excluding audit courses) as well as any other conditions set out in the Learning Plan II for that semester, will continue in the program in Good Standing and will continue in the program as per the Model Route.

Students on Probation II standing who are unsuccessful in meeting course requirements or terms of non-academic conditions set out in the Learning Plan II will be permanently withdrawn from the program.

  1. Required to Repeat a Semester

Students who fail to meet the course requirements and/or have a term GPA less than 1.7 and/or are unsuccessful in meeting the terms of Probation, cannot continue in the program as set out in Model Route and will be required to repeat the semester.

Students who are required to repeat a semester may also be required to fulfill other conditions as outlined in the Learning Plan II.

Students can only repeat one semester throughout the duration of their program. The student’s Academic Chair can recommend that the student repeat some or all of the courses from the prior semester if it is determined it is in the student’s best interest to do so. A student required to repeat a semester is automatically placed on Probation II.

  1. Permanent Withdrawal

There are three ways that a student can be permanently withdrawn from Michener:

  1. Students who are repeating a semester who are unsuccessful in meeting course requirements, and/or have a term GPA less than 1.7;
  2. Students who are unsuccessful in 50% or more of their courses/program in any semester of their studies; or
  3. Failing to meet the conditions set out in Learning Plan II for non-academic violations.

Students permanently withdrawn from a program at Michener are normally not eligible to apply for readmission to any program at Michener but may with the support of their current program’s Academic Chair be considered for admission.

All decisions associated with the establishment or changing of Academic Standing may be appealed. However, decisions of the Appeal Chair or an Appeals Review Panel are final and binding on all parties.

Associated Documentation

Revision History

Date Reviewer Change(s) Made
November 10, 2009 Ann Vuletin – Portfolio Manager, Academic Operations Updated to new template. PRC membership list clarified to identify parties as voting or non voting members. The Student’s current Academic Chair has been replaced in PRC by a Chair from an alternate program to ensure there is no bias if the Student decides to appeal her/his academic standing.
May 13, 2010 Suzanne Allaire Michele Allsopp-Downie Nandita Arora Fiona Cherryman Catharine Marie Gray Sheena Hewitt Kathleen Olden-Powell Pinar Peacock Sydney Redpath Susan Weltz Document revised
February 10, 2011 Bill Pitman Sydney Redpath Document reviewed & revised
March 21, 2011 Academic Approval Council Approved
July 14, 2014 Academic Approval Council Addition of non-academic violations and consequences Clarification of wording from “suspension” to “required to repeat a semester”
June 15, 2017 Wendy Pais Document reviewed; no changes required
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