Graduation Policy

AC-POL-036
Graduation Policy
DepartmentAcademic
Creation DateJune 28, 2018
Approval DateJune 15, 2017
Effective DateSeptember 4, 2018

Organizational Scope

The Graduation Policy affects all students enrolled in full and part-time base-funded programs.

Purpose

The policy defines the minimum standard of academic achievement required by all students to graduate from approved Michener Institute of Education at UHN (“Michener”) programs including minimum grade point average (GPA), credential types, length of time to complete program requirements, recognition of academic distinction and responsibility for assessing eligibility for graduation.

Definitions

Convocation: A formal ceremony for the conferring of Michener credentials.

Credentials: Advanced Diplomas, Graduate Certificates and Certificates as defined by the Ministry of Training, Colleges, and Universities.

Distinction: Awarded to a graduate with a cumulative grade point average of 3.70 (80%) or greater, who has had no supplemental activity in courses, and who has received a “Pass” without extensions or supplemental activity in all clinical courses  and with no instances of academic probation on their transcript at the time of graduation will be awarded Distinction standing upon graduation.

Graduate: A person who has received an academic credential.

Residency: To be eligible for any Michener credential, a student must be enroled and complete at least 50% of that program’s credits at Michener.

Policy

Graduation for approved Michener programs requires students to successfully complete all courses in the approved program curriculum meeting academic standards that ensure the validity and quality of the awarded credential. Students must achieve a minimum Cumulative Grade Point Average (CGPA) of 2.0, although higher graduating GPAs may be stipulated.

Michener credentials include Advanced Diplomas, Graduate Certificates and Certificates as defined by the Ministry of Training, Colleges, and Universities. Normally students must complete all program requirements within the program’s curriculum timeframe but may take additional time due to suspension or a leave of absence (refer to the Leave of Absence and Academic Standing policies).

In order to graduate, students must be in good standing with the Institute and will not be permitted to graduate with outstanding fees or other debts to Michener.

Graduates with a cumulative grade point average of 3.70 (80%) or greater, who have had no supplemental activity in courses and who have received a “Pass” without extensions or supplemental activity in all clinical courses and with no instances of academic probation on their transcript at the time of graduation will be awarded Distinction standing upon graduation.

Board of Governors’ Award of Academic Excellence

There is one (1) Gold Medal and one (1) Silver Medal awarded for each of the full-time programs.

The Board’s Gold Medal Award is awarded to the student with the highest* cumulative grade point average, with a minimum of 3.7 GPA, and with no failures or supplemental grades or instances of academic probation on their transcript at the time of graduation.

The Board’s Silver Medal Award is awarded to the student with the second highest* cumulative grade point average, with a minimum of 3.7 GPA, and with no failures or supplemental grades or instances of academic probation on their transcript at the time of graduation.

*In the event of a GPA tie, the number of A level grades will be considered (by level) to break the tie.

Evaluation of Program Completion and Graduation

The Registrar’s Office is responsible for auditing each student’s academic record and will mark student records as complete upon evaluation of the student having completed all program requirements with the appropriate program cumulative GPA.  program completion will be noted on Official Transcripts.

Convocation Ceremony

Michener has an annual Convocation ceremony typically held in June of each year where credentials are conferred.  All credentials will be available at the Convocation ceremony for graduates who have confirmed their attendance.  Credential will be available for pick up from the Registrar’s Office after convocation.  Students may elect to have their credential mailed to them, by submitting a Credential Delivery Request Form.  Credentials not collected will be held by the Registrar’s Office for one (1) calendar year from the date of convocation.

Credentials

The Program name printed on the credential will be the approved program name.  Signatories on the Graduate Certificate and Advanced Diploma are the UHN President, the Chair of the Board of Governors, the executive Vice-President Education, and the Registrar.  the date of conferral is the date of graduation.  the student name printed on the credential will be the current legal name, as it appears in the graduate’s file in the Student Information System (SIS).

Continuing Education Credentials

Credentials for approved Continuing Education programs are issued by the Registrar upon successful audit of program completion.  Signatories on certificates are the Director, Continuing Education and the Registrar.  The date of conferral is the date of completion of the last course in the program.

Replacement Credentials

If a student requests a replacement credential, it will bear the signatures of the current executive leadership and current institution names and logos and will be marked as a “Replacement Credential” with the original program completion date and the date of re-issue printed on the credential.  there is a fee for replacing credentials.

Associated Documentation

Academic Standing Policy

Leave of Absence Policy

Credential Delivery Request Form (available through the Registrar’s Office)

Request for Replacement Credential (available through the Registrar’s Office)

Revision History

Date Reviewer Change(s) Made
July 8, 2015 Roni Srdic policy creation
June 15, 2017 Wendy Pais Requirement for Graduation section added
June 28, 2018 Cathy Carson Include credential types; include requirements for graduation (GPA and program); separate program completion from graduation; include distinction requirements; include residency requirements; separate out CE Certificates; remove procedural details; remove reference to "university"
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